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We offer additional support to help you maintain the processes that you have developed.  Please visit our Support page for more information.

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Creating A Happy and Productive Office

Leijun Campbell - Friday, September 15, 2017


 

Though we know some of you are pounding the digital pavement from your home offices, a lot of you in the small business world work from a traditional office or co-working space. Though you may delegate a few tasks to virtual assistants, your physical location is the destination for your full-time and/or part-time staff.

 

The buzzword "company culture" may elicit some eye rolls; however, making sure your company evokes both happiness and productivity is not an entrepreneurial or corporate pipe dream. Below we list some of the ways for creating the ideal workplace environment

 

1. Minimize meetings - This advice seems much easier said than done as we often feel our meetings can produce monumental innovation and crucial client acquisition. If we are being honest, these "wins" happen less than we think. Out of a out-hour meeting, sometimes only 25% (or less) of the time yields anything productive or pertinent to your company's growth. If you need currently all of your weekly meetings to occur and cannot streamline communication through email or other digital applications, you can at least cut down on the time spent at the conference table. For the next few months, limiting your typical 60-minute weekly meeting to half an hour. You most likely won't even miss that other 30 minutes and will still accomplish what you need to get done.

 

2. Establish clear guidelines for communication - At this time, several generations exist inside a company whether the employees are Baby Boomers, Gen Xers or Millennials. And of course, each generation prefers a specific communication tool. However, instead of trying to analyze everyone's habits, you can try establishing an order of communication lines. For example, if a task or question needs attention but can wait a day or more, email the team or employee. If you need something completed within a few hours, try a companywide, instant message platform such as Slack or Google Hangouts. And if you have a completely unavoidable situation that must be resolved immediately, go for the telephone or face-to-face communication/surprise visit approach. You can implement these rules however you see fit, but be willing to give this strategy a shot and document which guidelines for communication work best.

 

3. Allow for moments of levity throughout the work day - You may read that suggestion and automatically think of Google-esque work environments with scooters, rock walls, dance parties and anything and everything seems completely unrelated to the task at hand. No one is asking for employers to go to that extreme, but implementing a few ways for team members to enjoy their work day is not a detriment to productivity. Some employers may let the workers dress casually, some may allow music to be played at low volumes or in headphones or some may offer free healthy snacks and coffee. You have to analyze the best tactics for YOUR company. Feel free to experiment subtly and see what happens.

 

If you would like some more information on creating a happy and productive office, feel free to email us at leijun@campbellbusinessservices.com!

What Is Your Management Style?

Leijun Campbell - Friday, May 06, 2016

If you’re the owner of a small business, chances are you manage a team of talented, but sometimes very different, people. You want everyone to succeed, but you also want to establish the way in which you encourage this success.

 

Management Style

 

Here are a few management styles that you can use for your team.

 

1) Authoritative - Depending on the industry in which you and your team work, sometimes you need to be more strict as a leader to make sure your company's tasks are accomplished. You provide clear instructions to make sure every team member understands their part and the best way to succeed in their role. Your assignments have firm deadlines that allow the business to run efficiently.

 

2) Coaching - You focus on measurable goals for each team member and personally meet with them to discuss how to accomplish work-related tasks and to grow in their role at the company. When discussing mistakes and concerns, you try to acknowledge the consequences of the team member's actions, but also find a way to implement constructive criticism and positive reinforcement.

 

3) Collaborative - You enjoy hearing feedback and ideas from the people on your team. Your internal meetings focus heavily on brainstorming strategic endeavors to best reach your customers or clients. You try to offer as many opportunities as possible for innovation while still keeping all parties on task and moving the business forward.

 

To have tips, blogs and checklists sent directly to your inbox, click HERE!


Summer Business: Enjoy the Weather & Keep Your Entrepreneurial Focus

Leijun Campbell - Thursday, May 28, 2015

We hope you had an excellent Memorial Day weekend!

 

If you didn’t take an extended vacation this week or don’t have one in the near future, you’re most likely watching the summer unfold outside while you sit at your desk catching up on email with possible beach envy directed toward some of your coworkers’ Facebook/Instagram/Twitter accounts.

 

However, there are several ways to both enjoy the weather and summer vibes AND be productive in your business this season.

 

1) Leave your office for your lunch break: Whether you’re walking down the street to your favorite restaurant or making a trek across town for a lunch meeting, find a way to incorporate the sunshine into your calendar. If you choose the latter, try finding an outside table to enjoy with your prospective clients or customers. A little Vitamin D with a sandwich and iced tea is always good for the soul and business deals.

 

2) Open the blinds: If you’re in charge of an office of employees, don’t rely on fluorescent lights and computer screens alone. Invite the summer sunlight to join you and your employees/coworkers by keeping the blinds open (and the windows too if it’s not too humid). Last year, the Journal of Clinical Sleep Medicine discussed the benefits of keeping workers near the windows.

 

3) Take walking staff meetings: Don’t keep the weekly office gathering confined to the conference table this summer. Find a park nearby with a 5-10 minute round-trip walking distance and take your employees for a few laps. Record the meeting with an iPhone or smartphone and email it out to everyone as an mp3 as soon as you get back. Your employees will be able to stretch their legs and be more alert to pump out a few more winning ideas for upcoming projects.

 

If you have any questions about keeping an office productive during the summer, please feel free to contact us at leijun@campbellbusinessservices.com!


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